Administrative Assistant

Administrative Assistant

Location: Springdale, AR

Pay: $17-21/hour

Job Description:

We are seeking a skilled and organized Administrative Assistant to provide comprehensive support to ensure the efficient operation of our client’s office. In this role, you will assist managers, the sales force, and superintendents with various tasks related to organization, communication, and administrative functions. The successful candidate will play a vital role in maintaining effective communication channels and ensuring that all administrative tasks are completed accurately, with high quality, and in a timely manner.

Responsibilities:

Manage accounts receivables by liaising with insurance companies and homeowners

Submit payment applications for commercial jobs

Enter purchase orders and match invoices with purchase orders

Resolve pricing discrepancies with suppliers

Answer and direct phone calls in a professional and courteous manner

Schedule site visits and job starts for estimators, salespeople, and superintendents

Generate estimates and invoices

Assist with job costing activities

Requirements:

Proven experience as an administrative assistant

Proficiency in MS Office (Word, Excel, Outlook)

Familiarity with office management systems and procedures

Excellent time management skills with the ability to multitask and prioritize work effectively

Strong attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational and planning abilities

Experience using QuickBooks

Construction administrative experience is preferred

Experience with insurance claims is a plus

Benefits:

Paid holidays

Paid vacations

Paid sick days

401K retirement plan