Administrative Assistant
Location: Springdale, AR
Pay: $17-21/hour
Job Description:
We are seeking a skilled and organized Administrative Assistant to provide comprehensive support to ensure the efficient operation of our client’s office. In this role, you will assist managers, the sales force, and superintendents with various tasks related to organization, communication, and administrative functions. The successful candidate will play a vital role in maintaining effective communication channels and ensuring that all administrative tasks are completed accurately, with high quality, and in a timely manner.
Responsibilities:
Manage accounts receivables by liaising with insurance companies and homeowners
Submit payment applications for commercial jobs
Enter purchase orders and match invoices with purchase orders
Resolve pricing discrepancies with suppliers
Answer and direct phone calls in a professional and courteous manner
Schedule site visits and job starts for estimators, salespeople, and superintendents
Generate estimates and invoices
Assist with job costing activities
Requirements:
Proven experience as an administrative assistant
Proficiency in MS Office (Word, Excel, Outlook)
Familiarity with office management systems and procedures
Excellent time management skills with the ability to multitask and prioritize work effectively
Strong attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning abilities
Experience using QuickBooks
Construction administrative experience is preferred
Experience with insurance claims is a plus
Benefits:
Paid holidays
Paid vacations
Paid sick days
401K retirement plan
5 West Mountain St.
Fayetteville, Arkansas 72701
** Application Online Only **
1st Employment is an
Equal Opportunity Employer