Administrative Assistant

  • Fayetteville, AR
  • professional

Administrative Assistant

Fayetteville, AR

Monday-Friday

8AM-5PM

 

The Office Administrative Assistant will handle support for various departments and personnel. The OAA will be expected to be professional at all times and present himself/herself in a positive way that actively maintains the firm’s core values HT3 and service standards.

 

General duties, responsibilities and expectations for this position are as follows:

 

  • Provide excellent customer service to incoming guests, callers, and co-workers.

o             Take ownership of the front desk and build relationships with our clients. (Call by name, get to know the clients and who they work with at our office)

  • Answer in-coming calls and route them to the appropriate party; messages will be taken only under special circumstances.
  • Maintain a thorough knowledge of the telephone system and provide training as required for relief personnel.
  • Coordinate incoming and outgoing faxes.
  • Sign for incoming and outgoing deliveries and coordinate/distribute daily mail appropriately
  • Maintenance of the Office Kitchen area including:

o             Cleaning and re-stocking refrigerator as needed

o             Ordering of beverages/coffee supplies.

o             Replenishing snacks and beverages daily in the kitchen/refrigerator.

  • Manage conference room Outlook calendar.
  • Set up trainings, meetings and SKYPE meetings
  • Manage FV Networking Outlook calendar
  • Manage FV office supplies
  • Maintain clean workroom
  • Maintain common areas including conference rooms and lobby
  • Maintain the shred bins for the office
  • Social Committee Member
  • Coordinate items back and forth to other offices
  • Create folders, packets, copies of HT marketing, for clients and HT Staff
  • Help on deadline days for a checks and balances system of client electronic forms
  • Various data entry as requested.
  • Update client address changes in databases.
  • Various scanning to client folders as requested.
  • Reorganize office areas as needed for efficiency.
  • Refill paper in all stations of the office.

 

Do you know someone matching these skill sets? Refer them today and you both will get $50 with 1st Employment Rewards!

 

Apply in person at our Professional Placement Division:

 

Call Us

479-717-2910

Visit Us

1148 Stearns Street

Fayetteville, AR 72703

Application Hours

** Apply Online **

1st Employment is an
Equal Opportunity Employer