Accounts Payable Specialist

  • Rogers, AR
  • professional

Accounts Payable Specialist

Rogers, AR

$15/HR+ DOE

Monday-Friday 8AM-5PM

 

Summary:

Under direct supervision, is responsible to process and prepare payments and check requests; matches vendor invoices to purchase order information and resolves discrepancies; approves and initiates payment to vendors and posts to general ledger, responds to inquiries from department personnel and vendors; maintains auditable records.

 

Major Duties and responsibilities

  • Prepares weekly estimate of Wire and ACH payments based upon vendor payment terms.
  • Matches invoices with purchase orders for all items requiring PO’s using SAP t-code MIRO and is responsible for clearing transactions in SAP ledger account 400900 for goods received awaiting invoices.
  • Also matches invoices for freight and duty accruals in SAP ledger accounts 410901 – 410906
  • Ensure credit card payments are processed timely using both corporate card and virtual cards.
  • Organizes incoming invoices and statements; receives information and other correspondence; logs expenditures; performs posting to ledger books; inputs and retrieves data on the computer terminal; processes invoices.
  • Posts invoices and receives data via the computer terminal; verifies vendor data; corrects payment and discount terms.
  • Processes weekly check run and initiates wire transfer procedure and maintains wire transfer forecast; verifies attachment and checks proper information for enclosures and remittance.
  • Communicates verbally or in writing with vendors and personnel regarding missing documents, changed orders or pricing, account charges, standing order balances, encumbrances, and   procedures.
  • Verifies vendor statements; traces missing invoices and payments; compiles data for reports; composes and types letters.
  • Closes and analyzes fiscal year posting and processes accordingly; prepares accrued payable list on a seasonal basis.
  • Answers the telephone and responds to caller inquiries; performs other duties as assigned.
  • Request form W-9 for tax Id related to new vendors and maintains form W-9 for all vendors.
  • Submits new vendor data to Staff Accountant for creation
  • Other duties as assigned

 

The above list includes areas of major responsibility and is not an all-inclusive list. Other duties may be required as assigned.

 

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1st Employment – Professional Division

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